We are seeking a highly motivated and organized individual to join our team as an Executive Administrative Assistant/Project Coordinator at Bob Buescher Homes. As a Project Coordinator, you will play a crucial role in ensuring the smooth operation of various projects in both New Construction and our Remodel departments. Your responsibilities will encompass a wide range of tasks, including, but not limited to, permit acquisition, administrative duties, contract management, & scheduling.
Responsibilities:
- Pull permits for new homes and remodels in Allen County and surrounding counties.
- Obtain planning and building permits in accordance with local regulations.
- Handle the necessary permits and taps for water and sewer connections.
- Secure driveway permits and coordinate septic installations, as needed.
- Order soil tests and permits as required.
- Coordinate the setup of temporary and permanent electrical services.
- Update office forms and maintain accurate records.
- Type up contracts, including establishing construction draw schedules.
- Send contracts to clients, and follow up with project managers regarding any changes needed.
- Distribute paperwork to the appropriate team members upon completion.
- Manage executive calendars and schedule meetings on their behalf.
- Correspond with clients during the design phase of projects.
- Handle annual contractor registration in January
- File for Michigan licenses in May.
- File and organize documents for the executives and ensure file closure when completed.
- Meet with clients to sign contracts, collect down payments, and submit signed contracts to lenders, as needed.
- Order plot plans from surveyors and schedule staking, prep, and final grades as needed.
- Arrange for “locates” and obtain architectural approval when applicable.
- Cover phones in the lobby during lunches.
- Assist in scheduling, catering, and sending invitations for parties and gifts.
- Order logo clothing and door mats for the company.
Requirements:
- Previous experience in project coordination or a similar role is preferred.
- Excellent organizational and time management skills.
- Strong attention to detail and the ability to multitask effectively.
- Proficiency in using Microsoft Office suite.
- Familiarity with local building permits and regulations is an advantage.
- Excellent communication and interpersonal skills is a must.
- Ability to work independently and collaborate with a team.
If you are a proactive and detail-oriented individual with a passion for project coordination, we would love to hear from you. Join our team at Bob Buescher Homes and be part of a dynamic and growing organization.
To apply, please send your resume and cover letter to
Note: This job posting is for informational purposes only and does not guarantee employment. The company reserves the right to modify the responsibilities and requirements of the position as necessary.